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DOC版27商务信件格式Whilethehorizontalplacementofletterpartsmayvary,theverticalorderofthesepartsisstandard.Refertothemodelletterasyoustudythefollowinglistofletterparts.1.Letterhead:Thisisprintedandsuppliedbyyouremployer(yourboss).Itisusedonlyforthefirstpageofaletter.2.Dateline:Thedateonwhichtheletterisbeingpreparedistypedafewlinesbelowtheletterhead.3.Insideaddress:Theaddressofyourreaderistypedasitwillappearontheenvelope.4.4.Attentionline:Thisisnotalwaysrequired.Itshouldbeusewhentheletterisaddressedtoacompanyororganizationasawhole,butyouwantittobehandledbyaspecificindividualatthecompanyorwithintheorganization.Itshouldbeunderlinedortypedincapitals.5.Salutation:While"DearSir,""DearMadam,""DearMadamorSir""GentlemanandLadies"areacceptableincasesofextremeformality,youshouldotherwiseuseanindividual'snamewheneveritisknown.Whenthereader'snameisnotknown,theperson'stitleisthenextbestterminasalutation.6.Subjectline:Liketheattentionline,thisisoftenomitted,butitsinclusionisacourtesytoyourmessage,youenablehimtodecidewhethertheletterrequiresimmediateattention.Itshouldbeunderlinedortypedincapitals.7.Body:Thisistheactualmessageofyourletter.8.Complimentaryclosing:Thisisapolite,formalwaytoendaletter;standardformsare"Yourstruly"or"Trulyyours","Sincerelyyours,"Respectfullyyours,"etc.Excessivelyfamiliarclosingsshouldbeavoided,exceptinspecialsituations."Bestwishes,forexample,couldbeusedwhenthereaderiswellknowntoyou.Expressions,suchas"Fondly",or"Love"should,obviouslybereservedforprivatecorrespondence.
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